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Old 15th April 2020, 10.23:54   #1-0 (permalink)
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Default WST Board meeting minutes 29th January 2020

Wrexham Supporters Society Limited - Minutes of Trust Board Meeting
Held on: 29 January 2020, commencing at 19:30

Venue: The Racecourse Ground, Wrexham

Present: Spencer Harris (SH), Sarah Smith-Howard (SSH), Matt Davies (MD), James Harrison (JH), Gavin Jones (GJ), Stephan Lloyd (SL), Matthew Scott (MS), Brian Phillips (BP), Robert Stock (RS), Mark Williams (MW).

Apologies: Carl Hogan, John Mills.

Chair: Peter Jones (PJ)
Independent Secretary: Joshua Williams (JW)

Matters arising and approval of the minutes of previous meeting

MW responded and waited two weeks for a response in relation to 81 questions from one member.
PJ has looked into resolutions which were about smart objectives and shadowing.
PJ to contact Andy Walsh to see what courses are available for board member training.
VOTE: Proposed by GJ & seconded by BS it was resolved three in favour and two abstaining to approve the minutes, as amended, by those who had been present.


1. Chairs Report

Concerned about future planning. Significant criticism of FC board members continues. Do we need external investment? Do we need to come out of fan ownership?
Discussion around sustainability of club on current budget.
Discussion around implications of selling football club to private investor.
Focus on communication and engagement if continuation with trust ownership.
ACTION: Set up a ‘governance group’ in advance of AGM. Consideration of 11 EGM items and items that are to be put forward by the Trust. PJ to draft remit/scope of work for such a group by next week, after which it will be shared with the board members for comment.
Discussion of complaint in relation to board members contacting employers etc. Write to original complainant to ask whether more details can be provided, otherwise our investigations can go no further.


2. Commercial Group

Discussions around potential beer festival on a matchday. Discussion with Phil Salmon about logistics.
Discussion to be had with GS around hosting matches.
Next year’s raffle prizes to be collected prior to raffle.


3. Football Club Operations

Recent upturn in form. 6 out of 9 wins. Likely to be more player movement before the end of the window. Around budget until around November due to cup money. Fell behind end of December. Two in-game incidents. Pitch encroachment against Chorley. New policies coming into place from Safety Advisory Group. Ongoing discussions in relation to new matchday ticketing system. Call Members’ Meeting in the middle of February. Monday 17th February at 7.30pm


4. Ownership and Membership Group

Membership stands at 3367 Plus 4 members since last meeting Last year 3540 Tranmere Rover trust elections, independent adjudication for their annual board elections Matthew has secured new corporate membership to start next season with the launch of the new membership platform Essential magazine delivered to 1400 home in the North Wales/Wrexham area


5. Community Group

Nightingale House meeting went ahead 28/01. Going ahead. Starting and finishing on the pitch. Estimated 2,000 doing the walk.
Advertise for someone to cover Wrex The Dragon temporarily.
ACTION: Check insurances for event given that we aren’t providing safety officer.


6. Communication and Engagement Group

Nothing to report.


7. Governance and Finance Group Incl. Treasurers Report

Raffle figure down.
Membership income falling.


8. Any other business.

N/A


9. The next meeting will be held on Wednesday 26th February

The meeting ended at 11pm
Old 15th April 2020, 11.42:21   #2-0 (permalink)
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Default Re: WST Board meeting minutes 29th January 2020

Quote:
Originally Posted by WrexhamO View Post
Wrexham Supporters Society Limited - Minutes of Trust Board Meeting
Held on: 29 January 2020, commencing at 19:30

Venue: The Racecourse Ground, Wrexham

Present: Spencer Harris (SH), Sarah Smith-Howard (SSH), Matt Davies (MD), James Harrison (JH), Gavin Jones (GJ), Stephan Lloyd (SL), Matthew Scott (MS), Brian Phillips (BP), Robert Stock (RS), Mark Williams (MW).

Apologies: Carl Hogan, John Mills.

Chair: Peter Jones (PJ)
Independent Secretary: Joshua Williams (JW)

Matters arising and approval of the minutes of previous meeting

MW responded and waited two weeks for a response in relation to 81 questions from one member.
PJ has looked into resolutions which were about smart objectives and shadowing.
PJ to contact Andy Walsh to see what courses are available for board member training.
VOTE: Proposed by GJ & seconded by BS it was resolved three in favour and two abstaining to approve the minutes, as amended, by those who had been present.


1. Chairs Report

Concerned about future planning. Significant criticism of FC board members continues. Do we need external investment? Do we need to come out of fan ownership?
Discussion around sustainability of club on current budget.
Discussion around implications of selling football club to private investor.
Focus on communication and engagement if continuation with trust ownership.
ACTION: Set up a ‘governance group’ in advance of AGM. Consideration of 11 EGM items and items that are to be put forward by the Trust. PJ to draft remit/scope of work for such a group by next week, after which it will be shared with the board members for comment.
Discussion of complaint in relation to board members contacting employers etc. Write to original complainant to ask whether more details can be provided, otherwise our investigations can go no further.


2. Commercial Group

Discussions around potential beer festival on a matchday. Discussion with Phil Salmon about logistics.
Discussion to be had with GS around hosting matches.
Next year’s raffle prizes to be collected prior to raffle.


3. Football Club Operations

Recent upturn in form. 6 out of 9 wins. Likely to be more player movement before the end of the window. Around budget until around November due to cup money. Fell behind end of December. Two in-game incidents. Pitch encroachment against Chorley. New policies coming into place from Safety Advisory Group. Ongoing discussions in relation to new matchday ticketing system. Call Members’ Meeting in the middle of February. Monday 17th February at 7.30pm


4. Ownership and Membership Group

Membership stands at 3367 Plus 4 members since last meeting Last year 3540 Tranmere Rover trust elections, independent adjudication for their annual board elections Matthew has secured new corporate membership to start next season with the launch of the new membership platform Essential magazine delivered to 1400 home in the North Wales/Wrexham area


5. Community Group

Nightingale House meeting went ahead 28/01. Going ahead. Starting and finishing on the pitch. Estimated 2,000 doing the walk.
Advertise for someone to cover Wrex The Dragon temporarily.
ACTION: Check insurances for event given that we aren’t providing safety officer.


6. Communication and Engagement Group

Nothing to report.


7. Governance and Finance Group Incl. Treasurers Report

Raffle figure down.
Membership income falling.


8. Any other business.

N/A


9. The next meeting will be held on Wednesday 26th February

The meeting ended at 11pm


Item 6 Communication and Engagement “nothing to report”.

Those three words speak volumes.
Old 15th April 2020, 11.59:13   #3-0 (permalink)
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Default Re: WST Board meeting minutes 29th January 2020

What is the point made that Mark Williams responder and waited 2 weeks re the 82 questions submitted to the QandA?
Old 15th April 2020, 12.10:36   #4-0 (permalink)
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Default Re: WST Board meeting minutes 29th January 2020

Quote:
Originally Posted by Foxy View Post
Item 6 Communication and Engagement “nothing to report”.

Those three words speak volumes.
Should I worry that we are both picking up on same items in minutes

At the last members meeting someone from the floor asked WST committee members to highlight which area the Trust and club needed to improve on. One after the other on the top table said communication.

Last edited by Inside Left; 15th April 2020 at 12.13:24..
Old 15th April 2020, 12.16:19   #5-0 (permalink)
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Default Re: WST Board meeting minutes 29th January 2020

Quote:
Originally Posted by Haruki View Post
What is the point made that Mark Williams responder and waited 2 weeks re the 82 questions submitted to the QandA?
He sent me an email on Chistmas Eve, I didn't reply until January 8th as I was taking 2 weeks off over christmas. Here is my email in full:

"Hi Mark,

No need to apologise as it is a very busy time of the year, hence my slow reply back to you.

Thank you for taking the time to answer my questions. The meeting most certainly sounds interesting however it would have to be on the condition that it was recorded and that those that asked questions through myself were also invited to attend. Given that if they all wanted to attend it may as well be a members meeting perhaps that is the best option to take.

I appreciate that there is a large volume of questions to answer but to ignore every single one is staggering to me. Perhaps a handful a week could be answered from now on?

Regards and Happy belated New Year to you,"
Old 15th April 2020, 13.10:18   #6-0 (permalink)
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Default Re: WST Board meeting minutes 29th January 2020

My latest email:

"Hello Mark,

I am disappointed that there has been no further updates on my list of questions that were sent in at the Q&A. It has been 14 weeks since I last emailed you.

Can you provide an update or, preferably, some answers to the questions?

I am more than happy to resend them if you have misplaced them.

Regards,"
Old 15th April 2020, 13.10:46   #7-0 (permalink)
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Default Re: WST Board meeting minutes 29th January 2020

Quote:
Originally Posted by WrexhamO View Post
Wrexham Supporters Society Limited - Minutes of Trust Board Meeting
Held on: 29 January 2020, commencing at 19:30

Venue: The Racecourse Ground, Wrexham

Present: Spencer Harris (SH), Sarah Smith-Howard (SSH), Matt Davies (MD), James Harrison (JH), Gavin Jones (GJ), Stephan Lloyd (SL), Matthew Scott (MS), Brian Phillips (BP), Robert Stock (RS), Mark Williams (MW).

Apologies: Carl Hogan, John Mills.

Chair: Peter Jones (PJ)
Independent Secretary: Joshua Williams (JW)

Matters arising and approval of the minutes of previous meeting

MW responded and waited two weeks for a response in relation to 81 questions from one member.
PJ has looked into resolutions which were about smart objectives and shadowing.
PJ to contact Andy Walsh to see what courses are available for board member training.
VOTE: Proposed by GJ & seconded by BS it was resolved three in favour and two abstaining to approve the minutes, as amended, by those who had been present.


1. Chairs Report

Concerned about future planning. Significant criticism of FC board members continues. Do we need external investment? Do we need to come out of fan ownership?
Discussion around sustainability of club on current budget.
Discussion around implications of selling football club to private investor.
Focus on communication and engagement if continuation with trust ownership.
ACTION: Set up a ‘governance group’ in advance of AGM. Consideration of 11 EGM items and items that are to be put forward by the Trust. PJ to draft remit/scope of work for such a group by next week, after which it will be shared with the board members for comment.
Discussion of complaint in relation to board members contacting employers etc. Write to original complainant to ask whether more details can be provided, otherwise our investigations can go no further.


2. Commercial Group

Discussions around potential beer festival on a matchday. Discussion with Phil Salmon about logistics.
Discussion to be had with GS around hosting matches.
Next year’s raffle prizes to be collected prior to raffle.


3. Football Club Operations

Recent upturn in form. 6 out of 9 wins. Likely to be more player movement before the end of the window. Around budget until around November due to cup money. Fell behind end of December. Two in-game incidents. Pitch encroachment against Chorley. New policies coming into place from Safety Advisory Group. Ongoing discussions in relation to new matchday ticketing system. Call Members’ Meeting in the middle of February. Monday 17th February at 7.30pm


4. Ownership and Membership Group

Membership stands at 3367 Plus 4 members since last meeting Last year 3540 Tranmere Rover trust elections, independent adjudication for their annual board elections Matthew has secured new corporate membership to start next season with the launch of the new membership platform Essential magazine delivered to 1400 home in the North Wales/Wrexham area


5. Community Group

Nightingale House meeting went ahead 28/01. Going ahead. Starting and finishing on the pitch. Estimated 2,000 doing the walk.
Advertise for someone to cover Wrex The Dragon temporarily.
ACTION: Check insurances for event given that we aren’t providing safety officer.


6. Communication and Engagement Group

Nothing to report.


7. Governance and Finance Group Incl. Treasurers Report

Raffle figure down.
Membership income falling.


8. Any other business.

N/A


9. The next meeting will be held on Wednesday 26th February

The meeting ended at 11pm

These appears somewhat light on detail - in particular around the Chair's report!

For example, a summary of the outcome of each of the discussion areas would have been useful unless it is confidential.

Wouldn't expect a novel but crickey a little bit more information would be appreciated.
Old 15th April 2020, 13.26:52   #8-0 (permalink)
Due a Testimonial


 
Joined: Jan 2007
Racecourse Spot: MRS
Real Name: Steve Gilbert





Default Re: WST Board meeting minutes 29th January 2020

Quote:
Originally Posted by northwalian dragon View Post
He sent me an email on Chistmas Eve, I didn't reply until January 8th as I was taking 2 weeks off over christmas. Here is my email in full:

"Hi Mark,

No need to apologise as it is a very busy time of the year, hence my slow reply back to you.

Thank you for taking the time to answer my questions. The meeting most certainly sounds interesting however it would have to be on the condition that it was recorded and that those that asked questions through myself were also invited to attend. Given that if they all wanted to attend it may as well be a members meeting perhaps that is the best option to take.

I appreciate that there is a large volume of questions to answer but to ignore every single one is staggering to me. Perhaps a handful a week could be answered from now on?

Regards and Happy belated New Year to you,"

Thanks for this ND as I was reading MW having waited 2 weeks As though he hadn't had a reply at all.

So he has had a reply but not responded to It?
Old 15th April 2020, 13.31:35   #9-0 (permalink)
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Joined: Jan 2010
Racecourse Spot: Yale Stand
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Default Re: WST Board meeting minutes 29th January 2020

Quote:
Originally Posted by WrexhamO View Post
Thanks for this ND as I was reading MW having waited 2 weeks As though he hadn't had a reply at all.

So he has had a reply but not responded to It?
Yes correct, 14 weeks without hearing anything from Mark or any other members of the board

Still every single questions left unanswered
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