Wrexham Supporters Society Limited - Minutes of Trust Board Meeting
Held on: 29 January 2020, commencing at 19:30
Venue: The Racecourse Ground, Wrexham
Present: Spencer Harris (SH), Sarah Smith-Howard (SSH), Matt Davies (MD), James Harrison (JH), Gavin Jones (GJ), Stephan Lloyd (SL), Matthew Scott (MS), Brian Phillips (BP), Robert Stock (RS), Mark Williams (MW).
Apologies: Carl Hogan, John Mills.
Chair: Peter Jones (PJ)
Independent Secretary: Joshua Williams (JW)
Matters arising and approval of the minutes of previous meeting
MW responded and waited two weeks for a response in relation to 81 questions from one member.
PJ has looked into resolutions which were about smart objectives and shadowing.
PJ to contact Andy Walsh to see what courses are available for board member training.
VOTE: Proposed by GJ & seconded by BS it was resolved three in favour and two abstaining to approve the minutes, as amended, by those who had been present.
1. Chairs Report
Concerned about future planning. Significant criticism of FC board members continues. Do we need external investment? Do we need to come out of fan ownership?
Discussion around sustainability of club on current budget.
Discussion around implications of selling football club to private investor.
Focus on communication and engagement if continuation with trust ownership.
ACTION: Set up a ‘governance group’ in advance of AGM. Consideration of 11 EGM items and items that are to be put forward by the Trust. PJ to draft remit/scope of work for such a group by next week, after which it will be shared with the board members for comment.
Discussion of complaint in relation to board members contacting employers etc. Write to original complainant to ask whether more details can be provided, otherwise our investigations can go no further.
2. Commercial Group
Discussions around potential beer festival on a matchday. Discussion with Phil Salmon about logistics.
Discussion to be had with GS around hosting matches.
Next year’s raffle prizes to be collected prior to raffle.
3. Football Club Operations
Recent upturn in form. 6 out of 9 wins. Likely to be more player movement before the end of the window. Around budget until around November due to cup money. Fell behind end of December. Two in-game incidents. Pitch encroachment against Chorley. New policies coming into place from Safety Advisory Group. Ongoing discussions in relation to new matchday ticketing system. Call Members’ Meeting in the middle of February. Monday 17th February at 7.30pm
4. Ownership and Membership Group
Membership stands at 3367 Plus 4 members since last meeting Last year 3540 Tranmere Rover trust elections, independent adjudication for their annual board elections Matthew has secured new corporate membership to start next season with the launch of the new membership platform Essential magazine delivered to 1400 home in the North Wales/Wrexham area
5. Community Group
Nightingale House meeting went ahead 28/01. Going ahead. Starting and finishing on the pitch. Estimated 2,000 doing the walk.
Advertise for someone to cover Wrex The Dragon temporarily.
ACTION: Check insurances for event given that we aren’t providing safety officer.
6. Communication and Engagement Group
Nothing to report.
7. Governance and Finance Group Incl. Treasurers Report
Raffle figure down.
Membership income falling.
8. Any other business.
N/A
9. The next meeting will be held on Wednesday 26th February
The meeting ended at 11pm